FAQ: Answers for Staff

FAQ for Staff (PDF)
Families First Coronavirus Response Act (PDF)
U.S. Department of Labor resources
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As we face this new challenge together, there are many questions. Here are our best answers as of today - please check back often to this page, as we will be adding new information, and the answers could change in light of this quickly evolving situation.

Last updated on April 2

Will I still get paid if I don’t work or don’t stay on call during this time?
Because of a new law that took effect on April 1, we have new guidelines. Here are your options during this closure:
  • Work or stay on call, as your supervisor directs, and receive full pay.

  • Don’t work, and, if you qualify under the new federal Families First Coronavirus Response Act (FFCRA), which took effect on April 1, use special leave for this purpose.

  • Don’t work, and, if you do not qualify for the FFCRA leave, you may use your Park Hill leave or decide to go unpaid.

Contact the human resources department to explore your options and get your other questions answered about this.


Will we still have the Service Awards Banquet?
Although we will not have an in-person banquet this year, we will still recognize all our honorees with a video version and souvenir programs. 

 

What do I do during this closure?
In order to keep each member of the Park Hill family safe from this pandemic, all our employees started practicing social distancing on March 23. This is our current plan for the closure scheduled through Friday, April 24, but all plans are subject to change in this rapidly evolving situation:

  • Teachers will work from home on distance learning. See elementary expectations and secondary expectations.
  • Other certified staff members will also work from home on distance learning. This includes learning facilitators, instructional coaches, professional studies staff, media specialists, media coordinator, counselors, social workers, diagnosticians, process coordinators, school psychologists and therapists. See elementary expectations and secondary expectations.
  • Nurses will work from home and get direction from Tammy Saylor.
  • Parent educators will work from home to support families.
  • Administrators will work on schedules that will allow us to limit the number of staff members, including administrators, around each other at any time.
  • Nutrition services staff will report to their designated locations to prepare and serve food to students during the closure or to complete other duties as assigned. We will create schedules that will allow us to limit the number of staff members around each other at any time.
  • Custodians, maintenance staff and grounds workers will report to their designated sites to deep clean our facilities and complete other duties as assigned. We will create schedules that will allow us to limit the number of staff members around each other at any time.
  • Office staff at each of our buildings will get direction from their supervisors about a schedule for when to come to the office and when to work from home or be on call. These schedules will allow us to limit the number of staff members in the office at any time.
  • Technology staff, communication services staff, benefits staff, payroll staff, accounting staff, purchasing staff, student services staff, and other specialized classified staff will get direction from their supervisors about a schedule for when to come to the office and when to work from home or be on call. These schedules will allow us to limit the number of staff members in the office at any time.
  • Support staff members who normally work with students will be on call. This includes teaching assistants, media assistants, accompanists, specialized assistants, campus supervisors, recovery room/ISS staff, recess/lunchroom supervisors, preschool support staff, school-aged child care staff and AVID tutors.

How does Kansas City Mayor Quinton Lucas’ stay-at-home order affect us?
Mayor Lucas provided exceptions to his stay-at-home order for “school personnel operating at the direction of administrator designation,” but we are working to provide social distancing, even for work that must be done in person. 

This means you should stay home unless your supervisor tells you to come in. If your supervisor contacts you, please respond quickly.

We will limit the number of staff in our buildings, so if you need to come pick something up, make an appointment with your principal. Meetings should be online video conferences. For staff that must be in buildings, use social distancing and stay as far from each other as possible.

 

For support staff, what does it mean to work from home or be on call?
For support staff members who are working from home or on call, you will be . . .

  • Available and equipped to accomplish tasks assigned by your supervisor during work hours. You might need to use your personal phone or computer. We appreciate your help and understanding with this. If you do not have a computer or internet access at home, put in a ticket with the technology team. Keep in mind that our supplies are limited.

  • Available by phone and email during work hours.

  • Responsive to communications from your supervisor, colleagues and customers within 30 minutes.

  • Available to be called into a work site within one hour.

  • Available to do work outside your job description if asked.

For certified staff, what are the expectations for how to do distance learning?

With the schools closed, teachers will work from home on our distance learning plan. We will use Schoology, district email and other technology to record teacher attendance.

Will staff get paid during this closure?
The Board of Education voted on March 26 to approve the district’s recommendation to pay all employees through the closure as it was at that time – Monday, March 23 through Friday, April 24. We will keep staff informed of all future recommendations and votes. 


Can other staff or volunteers help with providing food to students?

Thank you but no, only our trained Nutrition Services staff will prepare and hand out food to students.


May I access my workspace in my building during this closure?

We will limit the number of staff in our buildings, so if you need to come pick something up, make an appointment with your principal or supervisor.


If I get sick and can’t work, what do I do?

This will work as it did before this closure. Teachers will use Smartfind, and Sue Gilland will plan for a sub, choosing from a list of our best and helping coordinate. Other staff members will work with their supervisors. 


How will you know I worked? Do I need to log my time in Kronos? 

Human Resources will fill your time card with your normal hours of work until Friday, April 24. If you work over your normal hours per week (Monday – Friday), please contact HR at 816-359-4040.


Will I get a notification if someone in Park Hill gets sick?
If we receive news of someone in our Park Hill family getting sick from the COVID-19 virus, we will follow the guidance of our public health officials on whom to notify. 


I am concerned about graduation, prom, the last day of school, summer school or another planned day on the calendar. I am also concerned about athletics and other extra-curricular activities. What will happen with these?

Both Park Hill and Park Hill South high schools will postpone their proms to later dates, which they will share with students and families as soon as they are set. All of these events, particularly graduation, are crucial parts of the school experience. We are still gathering information to try to answer these questions, while we know this pandemic is a fast-changing situation. We will provide answers as soon as we can.


What will happen to MAP testing? Will we administer the NWEA during the spring window?

DESE has canceled MAP testing for this school year. Because DESE canceled the MAP test, we will consider the NWEA.


What about AP testing?

The AP program is posting updates about their tests on their website.


Will we reschedule the district ACT exam?

We are currently unable to provide a district ACT exam, because of the available dates from the ACT organization. We will provide updates if this changes.


Will teachers take attendance during distance learning?

Teachers will not mark attendance in Infinite Campus during distance learning. We will handle Infinite Campus attendance from the district level. We are figuring out the details, but we plan to base attendance on completed work.


How will we handle grading and reporting?

Teachers will grade all assignments in the Infinite Campus gradebook as usual.


How will insurance work for COVID-19?

For all employees currently enrolled in medical insurance the district, Blue Cross Blue Shield of Kansas City has implemented the following measures through May 15, 2020. The COVID-19 diagnostic test will be covered consistent with CDC guidance related to COVID-19, with no cost share to the employee.

  • Prior authorizations will be waived for diagnostic tests and for covered services that are medically necessary and consistent with CDC guidance if diagnosed with COVID-19. Blue KC will also make dedicated clinical staff available to address inquiries related to medical services, ensuring timeliness of responses related to COVID-19.

  • Early medication refill limits will be waived on 30-day prescription maintenance medications (excluding opioids and controlled substances). This is consistent with the CDC recommendation to have a one-month supply of medication on hand. Employee cost sharing will apply as normal.

  • Blue KC Virtual Care costs will be waived for members until May 15, 2020, at which time Blue KC will re-evaluate. Virtual visits allow doctors to monitor members 24/7 at home, minimizing the spread of infection. Virtual care doctors have undergone additional training for COVID-19. The Blue KC Virtual Care app is currently available on the Apple App Store and Google Play or at http://www.bluekcvirtualcare.com (wait times could vary due to increased usage).

  • Blue KC has the most up-to-date information regarding the coronavirus and Blue KC response.